QBH Solutions, 24a St Radigunds Road, Dover, Kent, CT17 0JY. Registration Number 09576343

For any queries regarding the content of this Privacy Notice, or any requests to access data held, please contact David Burton on 01303 297034,

QBH Solutions is registered with the Information Commissioner’s Office, reference ZA300337

Processing Activity Statements from the Legal Basis Matrix

Activity; purpose/justification – Legal Basis & Special Condition


  • Absence Monitoring and Appraisals; to monitor performance, sickness and holiday absences – Legitimate Interests
  • Employment Records; retention of application form and contract, copies of identification and qualifications where applicable – Legal Obligation / Special Condition B Legal Compliance
  • 3rd Party Payroll; the resource is not yet available in-house so Evans and Evans Accountants handle payroll information – Legitimate Interests / Special Condition B Legal Compliance

General Contacts for Business to Business Marketing

  • CRM; Business contacts from networking and referrals for the promotion of QBH Solutions – Legitimate Interests
  • Marketing Support; For specific marketing activities, usually blanket mailshots, Jason Couch of myofficebuddy is given business contact information – Legitimate Interests
  • Google Analytics for Lead Generation; our website collects IP addresses that can be combined with freely available information to identify businesses that may be interested in our services – Legitimate Interests

HR Clients

Staff Contact Details; Name, contact telephone number, email address for an employee is often supplied by our client in order for QBH Solutions to make contact regarding either HR Documents or to set up a meeting for a Disciplinary or Grievance issue – Contract

Contracts of Employment; to prepare Contract of Employment or Service Level Agreements we will receive the necessary personal information from our client (the employer) – Contract / Special Condition D Legitimate Interest

Disciplinary & Grievance Details; To assist our clients in the resolution of disciplinary and grievance issues, we may receive details of staff employment history, contracts, and performance reviews – Contract / Special Condition D Legitimate Interest

Compliance Clients

Organisation Charts & Job Descriptions; to develop and implement a management system we will work with the client to establish and organisation chart, this may contain names and business contact information for employees – Contract

Responsible Persons; to establish the assignment of responsibilities and authorities in a management system it is sometimes necessary to see the qualifications and competencies of staff – Contract


CIPD Membership; in application for CIPD Membership some personal details are shared with the enforcing body – Legitimate Interests